文书写作之联络与催询书信范例.

　　当申请人按照学校规定提供各种材料以后，并不能就此静坐等待结果。在绝大多数情况下，还得与对方学校保持联络。所寄去的材料也未必完全符合对方的要求，如有这种情况，对方会来信要求更正、补充或处理。可能发生的问题很多，其中常见的包括：

　　1. 不接受成绩单复印件;

　　2. TOEFL、GRE或其他考试成绩未收到-- 多数学校对这些成绩只承认ETS寄去的正本，而不接受申请人提供的成绩单。但ETS处理需时最少六星期，这种延迟常被对方认为未收到;

　　3. TOEFL成绩低于标准，要求重考-- TOEFL成绩最低标准470分到550不等;

　　4. 拟修专业填写不详-- 许多申请人在填表时，未把拟修专业(Proposed major)填明，对方来信要求补充;

　　5. 缺少自传、读书计划等材料;

　　如果入学申请已被批准，通常对方会先以正式函件通知，然后再发Ⅰ-20表，也有些学校要申请者填写一张回执，说明是否接受，还有些学校要求先缴一笔定金(deposit) ，然后才发Ⅰ-20表，这种定金通常在注册时可抵充学费。如果不止一个学校发来录取通知，那么，在慎重选择后应及早通知不去的学校，并退还Ⅰ-20表。

　　不过主动联络必须适度。催询过频会使对方厌烦，申请人必须考虑对方处理所需的时间，不能期望每一询问函件都立即得到反应，一般而言，当材料寄出后，可去函告知，并询问材料是否收齐或是否还需补寄任何材料。

　　另有一些学校，由于行政人员不足，不会主动与申请人联络，你不寄齐材料他就不审查你的申请，这是常事，故申请人在时隔一、二个月后未得到对方任何信息，便应该去信催询，请对方告知申请是否已完成，或是否已收到所需的一切材料。

　　6.尚未收到推荐信;

　　9. 提出的财力证明数额不足或未经银行证明。

　　8. 要求更改专业-- 拟修专业的课程已取消或每年只在秋季开课。

　　7. 要求提供学位证明;

　　以上所说的问题常常发生，其原因或是由于申请人不熟悉申请程序，或是由于邮递的延误。但不论原因如何，申请人接信后应该尽快查明予以更正，并将处理情况函复对方。缺少的材料如已寄出很久，仍未到达，则很可能投递错误而遗失。申请人应该再寄一次。

　　范例1 请求受理入学申请(企管专业本科)

　　Enclosed is my completed application form. I have also requested all my credentials to be forwarded to you. They should reach you shortly. I would like to assure you of my deep intention to attend your Undergraduate School of Business Administration for the spring semester of 1989. I sincerely hope that you will process my application and expedite my papers at your earliest convenience.

　　范例2 申请表已填寄，为何又寄来新表

　　I have just received from your office an application form and information for international students. However, I have completed and submitted the same form and paid the $ 25 admission / evaluation fee bore.

　　Would you please tell me if my application and fee have reached you or if the recent materials were sent me by mistake?

　　Thanks for your assistance.

　　范例3 寄交申请表及申请费

　　Thank you for your letter and the application forms Enclosed you will find the completed forms and three checks (80 dollars) for the application fee and the first month&aposs rent for dormitory . The additional 5 dollars will be deposited at your college. I shall appreciate any favorable action you might take in admitting me to your college for the spring semester of 1990.I am most anxious to hear from you soon.

　　范例4 寄交入学及资助申请表并催寄Ⅰ-20表

　　Attached I am sending you the completed application forms for admission and financial aid for the fall term of 1989. I would like very much to be admitted into your Department of Social Work for a bachelor&aposs degree.

　　I have requested that the letters of recommendation and my academic transcript be sent to you. I also hope to receive your Ⅰ-20 form as soon as possible.

　　I am most anxious to hear from you soon. Thank you for your attention.

　　范例5 请美国大学将成绩单转寄他校

　　I wish to request that official transcripts of my academic record be forwarded to the Graduate Admissions Offices of the following institutions:

　　University of Texas, Arlington-2 copies University of Maryland, College Park-2 copies

　　Eastern Illinois University-2 copies Enclosed you will find a check for $ 25.00 to cover the cost of these transcripts.

　　Your prompt response to this request will be greatly appreciated.Check enclosed please.

　　For your rerence, I attended the University between September, 1990 and February 1991. and received an M.S. degree in Civil Engineering.

　　Long Island University, Brooklyn Center-2 copies

　　Florida Tech University-1 copy

　　范例6 补寄申请费及财力证明

　　I am sorry that I forgot to enclose the application fee in my previous letter. Attached herein you will find a check for $ 20 as the fee.

　　Also enclosed is a statement of my mother Mrs. Lin, which is supported by a certificate of deposit. The amount of financial resources is more than sufficient to cover my educational expenses.

　　Thank you very much for your assistance.

　　范例7 附财力证明，但仍请考虑奖学金

　　I am enclosing the completed application for an assistantship and a certificate of account balance issued by my bank. It is hoped that you will send me an I-20 form at your early convenience. As mentioned in my previous letter, I do wish to obtain an assistantship for Fall 1989. But if the financial aid is not available. I will come to enroll with my own funds first and wish to be considered for financial aid later in Spring or Fall 1991.

　　The money in my account was supplied by my parents, and I want to be independent of them as early as possible.

　　范例8 通知TOEFL和成绩单已请ETS和学校寄发

　　With rerence to your letter dated March 15 regarding my application, I wish to inform you that I requested ETS to forward my TOEFL and Tsinghua University to send my transcript to your office about eight weeks ago.They may have reached you or will reach you shortly.

　　Many thanks for your assistance.

　　范例9 通知已考TOEFL，成绩将由ETS寄发

　　Thank you for your letter of May 16, 1990, I took the TOEFL in mid-May and the score is due to come out in mid-June. The ETS will send you an official score report as soon as it becomes available.

　　Your kind attention to my application is much appreciated.

　　范例10 通知TOEFL及GRE成绩已寄出(附收据)

　　Thank you for your letter of July 25. I wish to inform you that the official copies of my GRE and TOEFL scores have been requested. Enclosed you will find acknowledgments from ETS which show the code of your University as a recipient of my scores.

　　Your assistance is very much appreciated